[Unistats] HECS Due file and addresses

[Sue Clark]

Rob,
At JCU, we also have a small number of students who do not have their 
addresses entered onto the student system (usually due to domestic violence 
issues).  However, we always record the addresses on confidential student 
(paper) files.  I then access these paper files and enter the addresses 
manually onto the HECS due file.
Sue.


At 01:45 PM 15-05-2002 +1000, you wrote:
>Rob
>
>As you are talking about the HECS Due File the students must be domestic 
>deferred payers and the HEFA 1988 applies.
>
>The 2002 HECS and Fees Manual legally contains instructions from DEST in 
>provision of information under the HEFA 1988.
>
>Section 1.4.1 of the 2002 HECS and Fees Manual states, among other things:
>
>"After the Census Date of each semester institutions must:
>- supply the ATO with completed Payment Options Declarations Forms (PODF) 
>for deferred payers."
>
>The PODF, in Part A, collects information about the student, including 
>postal address and TFN.  The student signs (either electronically or in 
>real) a declaration that states, among other things:
>
>"The information I have given in Part A of this form is complete and 
>correct and that I can produce documents to verify it if 
>required................".  The student also agrees that if there are any 
>false and/or misleading statements the student may be liable under the 
>Crimes Act 1914.
>
>Without looking further I recall (but would have to find the appropriate 
>part of the ACT/Guidelines to prove this) the student's enrolment may be 
>cancelled in contravention of the above.
>
>In addition, Section 18 1 (g)of HEFA 1988 also states: "The institution 
>gives to the Minister, not later than such date as the Minister specifies, 
>such statistical and other information as the Minister requires from the 
>Institution in respect of the provision of higher education by the institution
>during the year".
>As I recall DEST is an agent of the ATO in collecting information relating 
>to the HECS Due File and, although encripted, the data is suppled to DEST 
>then forwarded to the ATO.  The intent of this section applies.
>
>
>
>
>
>-----Original Message-----
>From: Robert Rispoli [mailto:r.rispoli@ecu.edu.au]
>Sent: Wednesday, 15 May 2002 12:29
>To: unistats@central.murdoch.edu.au
>Subject: [Unistats] HECS Due file and addresses
>
>
>Dear Colleagues,
>
>We've got a handful of students who do not wish to have their
>residential and/or postal addresses entered into our student reocrd
>system for various legitimate reasons. As a consequence, FATAL errors
>3043 and/or 3042 (postcode invalid) are generated from the HECS Due
>file.
>
>Entering the addresses manually into the file may be one solution.
>
>I was wondering whether other Unis have similar students and, if so,
>how you go about avoiding these errors without doing a "Booth" i.e.
>making up the data!
>
>
>
>Many thanks
>Rob
>
>
>
>----------------------------------------------------------------------
>Rob Rispoli
>Statistician, Statistical Services Branch
>Edith Cowan University
>Pearson St, Churchlands
>Western Australia  6018
>
>Ph. +61-8-92738234  Fax.+61-8-92738167
>Email: r.rispoli@ecu.edu.au
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_____________________________________________________
Susan Clark
Manager, Statistics
Resources Office
James Cook University
Townsville  QLD  4811
Phone:  07 4781 5954
Fax:    07 4781 4035
Email:  Susan.Clark@jcu.edu.au
http://www.jcu.edu.au/office/Planning_and_Statistics/index.html