[Unistats] RE: Quality issues on data submission to the Australian Taxation Office - FOR ACTION PLEASE

Mon, 17 Feb 2003 15:37:39 +1100

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Ted - that was not my understanding so I will check it out and get back =
to you.
=20
john
=20
=20
_______________________________________________________________
John Mullarvey, Chief Executive Officer, Australian Vice-Chancellors'  =
Committee
GPO Box 1142 Canberra ACT 2601=20
Ph (02) 6285 8204 (BH), Fax (02) 6285 8213,  Mobile 0418 626 176=20
E-Mail: tjm@avcc.edu.au, Web:  www.avcc.edu.au=20
______________________________________________________________=20
*WARNING*=20
This is an e-mail from the Australian Vice-Chancellors' Committee. It is =
confidential to the ordinary user of the email address to which it was =
addressed and may contain copyright and/or legally privileged =
information. No one else may read, print, copy, forward or act in =
reliance on all or any of its attachments. If you receive this e-mail in =
error, please telephone us on 61-2-62858218 or e-mail =
helpdesk@avcc.edu.au.  Thankyou.
_________________________________________________________________________=
______________________
=20
=20
-----Original Message-----
From: Ted Gallop [mailto:T.Gallop@curtin.edu.au]
Sent: Monday, 17 February 2003 2:30 PM
To: John Mullarvey
Cc: unistats@central.murdoch.edu.au
Subject: RE: Quality issues on data submission to the Australian =
Taxation Office - FOR ACTION PLEASE
=20
John,

This sudden introduction of new specifications regarding addresses from =
the ATO has been imposed without notice.=20
DEST 2002 (and still unchanged) specifications for address lines 1 and 2 =
(elements 406, 407, 410, 411) say, quite clearly...

=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D
CODE FORMAT:=20
Data Type: Character=20
Units: Text, left justified with trailing blanks if needed
Width: 38
CLASSIFICATION:
CODE:  Any data
MEANING: Text provided by the STUDENT
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D

The above clearly says ANY DATA is acceptable, and also says to use the =
TEXT PROVIDED BY THE STUDENT.

Now we have DESTPAC imposing strict ATO requirements on validations, =
generating a large amount of extra work in Universities (which involves =
changing the text provided by the students in contravention of the =
specifications), without any warning or notice.

Curtin has an online facility for the convenience of students (and =
administration) so they can personally update their addresses and keep =
them as current as possible. We do not have all of the myriad validation =
rules in place to comply with the ATO's very narrow requirements (see =
below).

We are happy to continue providing data that meets specifications. It =
must be terribly difficult for the ATO to have to deal with data that =
doesn't fit their needs perfectly.  We empathise with the ATO in that =
regard. I repeat, we are happy to provide data that meets =
specifications, which is what we have done, and what we will continue to =
do.

What happened to the agreement that Universities would be given maximum =
notice of changes to the specifications in the collections. Is that out =
the window? It seems the AVCC is happy with this latest unannounced =
imposition, and even appears to be supporting it.

Ted Gallop
Associate Director, Strategic Information Support.
University Planning.
Curtin University
Phone      08 9266 2246
email t.gallop@curtin.edu.au

CRICOS Provider Code: 00301J

PS;    IF you are unaware of the extent and complexity of the new rules, =
this is an excerpt from the ATO address guidelines (note they are =
'guidelines' only) regarding address lines 1 and 2 to which universities =
have been referred.

Common Instructions for Address

Address Line 1 and Address Line 2 - Acceptable characters
A - Z a - z 0 - 9 & ' / - ( ) (space)

General
Unacceptable sets of characters for Residential, Business and Registered =
addresses include:

GPO, Post, Po Box, Box, Locked Bag or Private Bag as they do not give a =
physical location of a residence.
RSD (Roadside Delivery), RMB (Roadside Mail Box) are acceptable sets of =
characters where additional information is also supplied, for example, a =
property name. RSD or RMB, on their own, is not adequate for a =
Residential, Business or Registered address.
Edits for the above character sets may be included with the IT97 =
release.
Keying Examples of Addresses

Street Number and Name
Always start the Address information at Address Line 1.
For example:
 666 Mangerton Road, Mangerton, NSW, 2500.
Is keyed as:
Line 1
 666 Mangerton Rd

Building Names and House Names
For example:
 Level 19 KPMG Centre, 45 O'Connell Street, Sydney, NSW, 2001.
Is keyed as:
Line 1
 Lvl 19 KPMG Centre
Line 2
 2 45 O'Connell St

For example:
 4a Canada House, 88 Smith Street, Manuka, ACT, 2604
Is keyed as:
Line 1
 4a Canada House
Line 2
 88 Smith St

Town only as Address
Often for rural addresses only the name of the town is given. There is =
an edit requiring some information to be keyed at Address Line 1. In =
these cases key PO (for Post Office) in first line.
For example:
 Captains Flat, NSW, 2621.
Is keyed as:
Line 1
 PO
Line 2
Suburb/Town
Captains Flat
Care of, information included in address
The C/- line has been removed from AIS. If "Care of" information is to =
be keyed, it is to appear on Address Line 1.=20
*You must key "C/-".
For example:
 C/o Bonny Clyde & Assoc, 35 Allison St, Canberra, ACT, 2600 is not =
acceptable
Is keyed as:
Line 1
 *c/- Bonny Clyde & Assoc
Line 2
 35 Allison St
=20
If a street number is prefixed by Care of (eg. C/-, C/o) enter only the =
address.
For example:
 C/- 183 Newman Street, Melrose, SA, 5483.
Is keyed as:
Line 1
 183 Newman St
Line 2

PO Box and Street Address
If both a PO Box and a street address are given for the postal address, =
ignore the street address and enter only the PO Box number. If both a PO =
Box and a street address are given for a home (residential) address, =
registered address or business address, ignore the PO Box number and =
enter only the street address.
For example:
 51 Anzac Road, PO Box 43, Goomeri, QLD, 4601.
Is keyed as:
Line 1
 PO BOX 43
Line 2

For example:
 51 Anzac Road, PO Box 43, Goomeri, QLD, 4601.
Is keyed as:
Line 1
 51 Anzac Road
Line 2
'Via' addresses
If the address is via a town or suburb, via is keyed in Address Line 1 =
or 2, not in the Suburb/ Town field.
For example:
 Rocky, RMB 73, via, Orange, NSW, 2800.
Is keyed as:
Line 1
 Rocky
Line 2
 RMB 73 via
Roadside Mail Box (RMB) / Roadside Delivery (RSD)
Roadside Mail Box or Roadside Delivery are keyed as they occur in the =
address using the abbreviations RMB or RSD. If this information is to be =
recorded as a Home (residential), Business or Registered address more =
information should be supplied, for example, the property name. RSD or =
RMB, on their own is not adequate for these addresses.

For example:
 Our House, RMB 12 Coast Road, Bungendore, NSW, 2621.
Is keyed as:
Line 1
 Our House
Line 2
 RMB 12 Coast Road

For example:
 RSD 52 Wyandra, Via, Bundaberg, 4489.
Is keyed as:
Line 1
 RSD 52
Line 2
 Wyandra Via
Mail Service (MS), Mail Service Facility (MSF) and Postal Service (PS)
Mail Service (MS), Mail Service Facility (MSF) and Postal Service (PS) =
are entered in line 2.
For example:
 Rosewood MS 1102, Via, Ipswich, QLD, 4305.
Is keyed as:
Line 1
 Rosewood
Line 2
 MS 1102 Via

If there is a Roadside Mail Box and a Mail or Postal Service in the same =
address, the Roadside Mail Box is keyed in first regardless of where it =
occurs in the address.

For example:
 MS 1102 Roadside Mail Box 14, Via, Nambour, QLD, 4560.
Is keyed as:
Line 1
 RSD 14
Line 2
 MS 1102 Via
No. (Number)
If a street number is prefixed by No. (for Number), enter only the =
numerals
For example:
 No.116 Fitzgerald Court, Lysterfield, VIC, 3156.
Is keyed as:
Line 1
 116 Fitzgerald Court
Lot Number
If both the house number and lot number are given, ignore the lot number =
and enter only the house number.
For example:
 Lot 2, 69 Madora Avenue, Winegrove, NSW, 2460.
Is keyed as:
Line 1
 69 Madora Ave
=20
Private Mail Bag
Private Mail Bag is keyed as it occurs in the address.
For example:
 Minda, Private Mail Bag 42, Via, Cairns, QLD, 4670.
Is keyed as:
Line 1
 Minda
Line 2
 PVT BAG 42 via

In some situations it may be difficult to determine if, for example, =
"Minda" is the name of a suburb/town or if it is the name of a =
station/property. If in doubt it may be necessary to refer to a recent =
phone book/postcode book to help determine your actions.

Flat and Unit
Do not key the word Flat or Unit in an address, replace with slash (/).
For example:
 Flat 17 6-8 Bayswater Rd, Kings Cross, NSW, 2011.
Is keyed as:
Line 1
 17/6-8 Bayswater Rd
Line 2

Numeric as part of Name
Where an address contains a numeric in the name of the street, building, =
suburb or town change the numeric to alphabetic.
For example:
 48 5th Avenue Ainslie, ACT, 2602.
Is keyed as:
Line 1
 48 Fifth Avenue
Line 2
Suburb/Town

Block Numbers

If you have a block number in the address you must always key this =
first.
For example:
 Flat 11 Block 3 81 Laurina Ave, Engadine, NSW, 2233
Is keyed as:
Line 1
 Block 3 11/81 Laurina Ave
Line 2
Suburb/Town

Shop Numbers

If you have a shop number in the address you must always key this first.
For example:
 "Gateway" Shop 3 Level 2, Wollongong, 2500.
Is keyed as:
Line 1
 Shop 3 Level 2 'Gateway'
Line 2

Block and Section Numbers
Block and section numbers are to keyed as follows. A property name has =
also been included.
For example:
 Green Acres, Block 10 Section 123, Rocky Cape, TAS, 7321
Is keyed as:
Line 1
 Green Acres
Line 2
 Block 10 Section 123
=20
For example:
 Block 6 Section 56, Palmerston, ACT, 2913
Is keyed as:
Line 1
 Block 6 Section 56
Line 2

Corner Addresses
Corner addresses are keyed as follows.
For example:
 Corner Smith St & Jones St, Glen Iris, VIC, 3146
Is keyed as:
Line 1
 Cnr Smith & Jones St
Line 2
For example:
 Corner Hole Rd & Rut St, Exton, TAS, 7303.
Is keyed as:
Line 1
 Cnr Hole Rd & Rut St
Line 2

Overseas Address
If the overseas postcode is included, key it as part of the Suburb/ Town =
field.
For example:
 C/- A Hamburger, Burger Strasse 80, 25wl50 Bleindorf Bayern, Germany
Is keyed as:
Line 1
 C/- A Hamburger
Line 2
 Burger Strasse 80

# In this example the postcode comes before the Suburb/ Town name. This =
will vary between countries.
For example:
 45-6 Nishihashi, 1 Fl Sawai - So, Ichigaya - Cho, Nishinomiya - City, =
Hyogo - Ken 543, JAPAN
Is keyed as:
Line 1
 45-6 Nishihashi 1, Fl Sawai - So
Line 2
 Ichigaya - Cho, Nishinomiya - City
Suburb/Town
 Town Hyogo - Ken 543
=20
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3Dend

-----Original Message-----
From: John Mullarvey [  <mailto:tjm@avcc.edu.au> mailto:tjm@avcc.edu.au]
Sent: Friday, 14 February 2003 3:46 am
To: #RA - DEST Data Coordinators
Subject: Quality issues on data submission to the Australian Taxation
Office - FOR ACTION PLEASE
Importance: High

DEST Data Coordinators

Further to my email sent to you on 12 February, the document setting out =
the error summary has been revised, at ATO's request,  to reflect only =
those institutions included in the Submission 2 of 2002 and is attached =
for your information.

Please discard the previous version.  Sorry for the confusion.

Cheers

john

 -----Original Message-----
From:   John Mullarvey=20
Sent:   Wednesday, 12 February 2003 8:43 PM
To:     #AVCC - Snr.Uni.Administrators
Cc:     #RA - DEST Data Coordinators
Subject:         Quality issues on data submission to the Australian =
Taxation Office - FOR ACTION PLEASE
Importance:     High

Senior University Administrators
        Cc DEST Stats Coordinators

The Australian Taxation Office (ATO) has recently approached the AVCC =
regarding the quality of the 2002's second data submission by =
universities.   This was followed up by a meeting recently held between =
the ATO and the AVCC, to discuss issues pertaining to the ATO concern on =
 the non-compliance of the address field format in the 2nd submission of =
HECS Due file (part of the changes introduced in 2002).
The errors outlined in the ATO summary report (see attached), while all =
related to format errors in reporting institution address, students' =
postal and permanent addresses and low in occurrence in relation to the =
total number of student records, have significant impacts on ATO =
processing.   The tight deadlines of income tax account processing are =
difficult to re-schedule as a result of data errors. =20
Loading of the HECS Due Files is part of a lengthy automated system =
process spanning over 5 nights at the ATO.  Just one errant record =
encountered is enough to bring the process to a halt, not only delaying =
the HECS Load but also impeding on other system processes integral to =
the maintenance of taxation accounts.  Because of the number of =
contending processes and competing system priorities, rescheduling the =
HECS Load is a logistical nightmare.  In addition to the system impacts, =
manual work-arounds are required to be implemented.  Finding available =
staff to obviate these problems presents its own understandable =
difficulties for the ATO.
The time-critical HECS Load for Semester one 2003 presents a potential =
for even more serious implications if similar errors are encountered =
again.  In gearing up to deal with the receipt and upload of HECS data =
associated with the forthcoming 2003 first submission by universities, =
the ATO is seeking universities' co-operation to ensure that these =
problems do not recur in 2003.   I urge you to work with the ATO to =
eliminate any potential problem of this nature.
In assisting universities to isolate these problems and developing =
solutions, the following ATO contact officers are available for =
consultation:
Len Quinn               Ph. 0262163606  E-Mail. Leonard.Quinn@ato.gov.au
Phil Cue                Ph. 0262163724  E-Mail. Phil.Cue@ato.gov.au
Damien Hocart   Ph. 0392153918  E-Mail. Damien.Hocart@ato.gov.au      =20

Anything you can do to assist with these problems would be appreciated.

Cheers

john

 <<HECS 2002 Sub2 Errors summary by University.xls>>

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<p class=3DMsoNormal><span class=3DEmailStyle18><font size=3D2 =
color=3Dnavy face=3DArial><span
style=3D'font-size:10.0pt;mso-bidi-font-size:12.0pt;font-family:Arial'>Te=
d &#8211; that
was not my understanding so I will check it out and get back to =
you.<o:p></o:p></span></font></span></p>

<p class=3DMsoNormal><span class=3DEmailStyle18><font size=3D2 =
color=3Dnavy face=3DArial><span
style=3D'font-size:10.0pt;mso-bidi-font-size:12.0pt;font-family:Arial'><!=
[if =
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<p class=3DMsoNormal><span class=3DEmailStyle18><font size=3D2 =
color=3Dnavy face=3DArial><span
style=3D'font-size:10.0pt;mso-bidi-font-size:12.0pt;font-family:Arial'>jo=
hn<o:p></o:p></span></font></span></p>

<p class=3DMsoNormal><span class=3DEmailStyle18><font size=3D2 =
color=3Dnavy face=3DArial><span
style=3D'font-size:10.0pt;mso-bidi-font-size:12.0pt;font-family:Arial'><!=
[if =
!supportEmptyParas]>&nbsp;<![endif]><o:p></o:p></span></font></span></p>

<p class=3DMsoNormal><span class=3DEmailStyle18><font size=3D2 =
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<p class=3DMsoAutoSig><!--[if supportFields]><span =
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12.0pt;font-family:Arial'><span =
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style=3D"mso-spacerun: yes">&nbsp;</span>AUTOTEXTLIST \s &quot;E-mail=20
Signature&quot; <span =
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f]--><font
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______</span></font><font
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<p class=3DMsoAutoSig><font size=3D1 color=3Dnavy face=3D"Comic Sans =
MS"><span
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Sans MS";
color:navy'>John Mullarvey, Chief Executive Officer, Australian
Vice-Chancellors'<span style=3D"mso-spacerun: yes">&nbsp; =
</span>Committee</span></font><font
size=3D1 color=3Dnavy face=3D"Comic Sans MS"><span =
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MS"><span
style=3D'font-size:8.0pt;mso-bidi-font-size:12.0pt;font-family:"Comic =
Sans MS";
color:navy'>GPO Box 1142 Canberra ACT 2601 </span></font><font size=3D1
color=3Dnavy face=3D"Comic Sans MS"><span =
style=3D'font-size:8.0pt;mso-bidi-font-size:
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MS"><span
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Sans MS";
color:navy'>Ph (02) 6285 8204 (BH), Fax (02) 6285 8213,<span
style=3D"mso-spacerun: yes">&nbsp; </span>Mobile 0418 626 176 =
</span></font><font
size=3D1 color=3Dnavy face=3D"Comic Sans MS"><span =
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color:navy'>E-Mail: tjm@avcc.edu.au, Web:<span style=3D"mso-spacerun: =
yes">&nbsp;
</span>www.avcc.edu.au </span></font><font size=3D1 color=3Dnavy
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MS"><span
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Sans MS";
color:navy'>_____________________________________________________________=
_ </span></font><font
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This is an e-mail from the Australian Vice-Chancellors' =
Committee.
It is confidential to the ordinary user of the email address to which it =
was
addressed and may contain copyright and/or legally privileged =
information. No
one else may read, print, copy, forward or act in reliance on all or any =
of its
attachments. If you receive this e-mail in error, please telephone us on
61-2-62858218 or e-mail helpdesk@avcc.edu.au.&nbsp; Thankyou.<o:p></o:p>

<p class=3DMsoAutoSig><font size=3D1 color=3Dnavy face=3D"Comic Sans =
MS"><span
style=3D'font-size:8.0pt;mso-bidi-font-size:12.0pt;font-family:"Comic =
Sans MS";
color:navy'>_____________________________________________________________=
__________________________________</span></font><font
size=3D1 color=3Dnavy face=3D"Comic Sans MS"><span =
style=3D'font-size:8.0pt;mso-bidi-font-size:
12.0pt;font-family:"Comic Sans =
MS";color:navy;mso-color-alt:windowtext'><o:p></o:p></span></font></p>

<p class=3DMsoAutoSig><font size=3D3 color=3Dnavy face=3D"Times New =
Roman"><span
style=3D'font-size:12.0pt;color:navy'><![if =
!supportEmptyParas]>&nbsp;<![endif]></span></font><font
color=3Dnavy><span =
style=3D'color:navy;mso-color-alt:windowtext'><o:p></o:p></span></font></=
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<p class=3DMsoNormal><!--[if supportFields]><span =
class=3DEmailStyle18><font=20
size=3D2 color=3Dnavy face=3DArial><span =
style=3D'font-size:10.0pt;mso-bidi-font-size:
12.0pt;font-family:Arial'><span =
style=3D'mso-element:field-end'></span></span></font></span><![endif]--><=
span
class=3DEmailStyle18><font size=3D2 color=3Dnavy face=3DArial><span =
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10.0pt;mso-bidi-font-size:12.0pt;font-family:Arial'><![if =
!supportEmptyParas]>&nbsp;<![endif]><o:p></o:p></span></font></span></p>

<p class=3DMsoNormal style=3D'margin-left:36.0pt'><font size=3D2 =
color=3Dblack
face=3DTahoma><span =
style=3D'font-size:10.0pt;font-family:Tahoma;color:black'>-----Original
Message-----<br>
<b><span style=3D'font-weight:bold'>From:</span></b> Ted Gallop
[mailto:T.Gallop@curtin.edu.au]<br>
<b><span style=3D'font-weight:bold'>Sent:</span></b> Monday, 17 February =
2003
2:30 PM<br>
<b><span style=3D'font-weight:bold'>To:</span></b> John Mullarvey<br>
<b><span style=3D'font-weight:bold'>Cc:</span></b>
unistats@central.murdoch.edu.au<br>
<b><span style=3D'font-weight:bold'>Subject:</span></b> RE: Quality =
issues on
data submission to the Australian Taxation Office - FOR ACTION =
PLEASE</span></font></p>

<p class=3DMsoNormal style=3D'margin-left:36.0pt'><font size=3D3
face=3D"Times New Roman"><span style=3D'font-size:12.0pt'><![if =
!supportEmptyParas]>&nbsp;<![endif]><o:p></o:p></span></font></p>

John, 
 
This sudden introduction of new specifications regarding addresses from =
the ATO
has been imposed without notice. <o:p></o:p><=
/p>

DEST 2002 (and
still unchanged) specifications for address lines 1 and 2 (elements 406, =
407,
410, 411) say, quite clearly... 
 
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D 
CODE FORMAT:&nbsp; 
Data Type: Character&nbsp; 
Units: Text, left justified with trailing blanks if needed 
Width: 38 
CLASSIFICATION: 
CODE:&nbsp; Any data 
MEANING: Text provided by the STUDENT 
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D 
 
The above clearly says ANY DATA is acceptable, and also says to use the =
TEXT
PROVIDED BY THE STUDENT. 
 
Now we have DESTPAC imposing strict ATO requirements on validations, =
generating
a large amount of extra work in Universities (which involves changing =
the text
provided by the students in contravention of the specifications), =
without any
warning or notice. 
 
Curtin has an online facility for the convenience of students (and
administration) so they can personally update their addresses and keep =
them as
current as possible. We do not have all of the myriad validation rules =
in place
to comply with the ATO's very narrow requirements (see below). 
 
We are happy to continue providing data that meets specifications. It =
must be
terribly difficult for the ATO&nbsp;to have to deal with data that =
doesn't fit
their needs&nbsp;perfectly.&nbsp;&nbsp;We empathise with the ATO in that
regard. I repeat, we are happy to provide data that meets =
specifications, which
is what we have done, and what we will continue to do. 
 
What happened to the agreement that Universities would be given maximum =
notice
of changes to the specifications in the collections. Is that out the =
window? It
seems the AVCC is happy with this latest unannounced imposition, and =
even
appears to be supporting it. 
 
Ted Gallop 
Associate Director, Strategic Information Support. 
University Planning. 
Curtin University 
Phone&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 08 9266 2246 
email t.gallop@curtin.edu.au 
 
CRICOS Provider Code: 00301J 
 
 
PS;&nbsp;&nbsp;
&nbsp;IF you are unaware of the extent and complexity of the new rules, =
this is
an excerpt from the ATO address guidelines (note they are 'guidelines' =
only)
regarding address lines 1 and 2 to which universities have been =
referred. 
 
Common Instructions for Address 
 
Address Line 1 and Address Line 2 - Acceptable characters 
A - Z a - z 0 - 9 &amp; ' / - ( ) (space) 
 
General 
Unacceptable sets of characters for Residential, Business and =
Registered
addresses include: 
 
GPO, Post, Po Box, Box, Locked Bag or Private Bag as they do not give a
physical location of a residence. 
RSD (Roadside Delivery), RMB (Roadside Mail Box) are acceptable sets of
characters where additional information is also supplied, for example, a
property name. RSD or RMB, on their own, is not adequate for a =
Residential,
Business or Registered address. 
Edits for the above character sets may be included with the IT97 =
release.<o:p></o:p>

Keying Examples
of Addresses 
 
Street
Number and Name 
Always start the Address information at Address Line 1. 
For example: 
&nbsp;666 Mangerton Road, Mangerton, NSW, 2500. 
Is keyed as: 
Line 1 
&nbsp;666 Mangerton Rd 
 
 
Building
Names and House Names 
For example: 
&nbsp;Level 19 KPMG Centre, 45 O'Connell Street, Sydney, NSW, 2001. 
Is keyed as: 
Line 1 
&nbsp;Lvl 19 KPMG Centre 
Line 2 
&nbsp;2 45 O'Connell St 
 
For example: 
&nbsp;4a Canada House, 88 Smith Street, Manuka, ACT, 2604 
Is keyed as: 
Line 1 
&nbsp;4a Canada House 
Line 2 
&nbsp;88 Smith St 
 
Town only
as Address 
Often for rural addresses only the name of the town is given. There is =
an edit
requiring some information to be keyed at Address Line 1. In these cases =
key PO
(for Post Office) in first line. 
For example: 
&nbsp;Captains Flat, NSW, 2621. 
Is keyed as: 
Line 1 
&nbsp;PO 
Line 2 
Suburb/Town 
Captains Flat<o:p></o:p>

Care
of, information included in address 
The C/- line has been removed from AIS. If &quot;Care of&quot; =
information is
to be keyed, it is to appear on Address Line 1. <o:p></o:p><=
/p>

<p class=3DMsoNormal style=3D'margin-left:36.0pt'><font size=3D2 =
color=3Dblue
face=3D"Times New Roman"><span =
style=3D'font-size:10.0pt;color:blue'>*You must key
&quot;C/-&quot;.<br>
For example:<br>
&nbsp;C/o Bonny Clyde &amp; Assoc, 35 Allison St, Canberra, ACT, 2600 is =
not
acceptable<br>
Is keyed as:<br>
Line 1<br>
&nbsp;*c/- Bonny Clyde &amp; Assoc<br>
Line 2<br>
&nbsp;35 Allison St<br>
&nbsp;</span></font><font color=3Dblack><span =
style=3D'color:black;mso-color-alt:
windowtext'><o:p></o:p></span></font></p>

If =
a street
number is prefixed by Care of (eg. C/-, C/o) enter only the address. 
For example: 
&nbsp;C/- 183 Newman Street, Melrose, SA, 5483. 
Is keyed as: 
Line 1 
&nbsp;183 Newman St 
Line 2 
 
PO Box
and Street Address 
If both a PO Box and a street address are given for the postal address, =
ignore
the street address and enter only the PO Box number. If both a PO Box =
and a
street address are given for a home (residential) address, registered =
address
or business address, ignore the PO Box number and enter only the street
address. 
For example: 
&nbsp;51 Anzac Road, PO Box 43, Goomeri, QLD, 4601. 
Is keyed as: 
Line 1 
&nbsp;PO BOX 43 
Line 2 
 
For example: 
&nbsp;51 Anzac Road, PO Box 43, Goomeri, QLD, 4601. 
Is keyed as: 
Line 1 
&nbsp;51 Anzac Road 
Line 2<o:p></o:p>

<p class=3DMsoNormal style=3D'margin-left:36.0pt'><strong><b><u><font =
size=3D3
color=3Dblue face=3D"Times New Roman"><span =
style=3D'font-size:12.0pt;color:blue'>'Via'
addresses</span></font></u></b></strong><b><u><font size=3D2 =
color=3Dblue><span
style=3D'font-size:10.0pt;color:blue;font-weight:bold'><br>
</span></font></u></b><font size=3D2 color=3Dblue><span =
style=3D'font-size:10.0pt;
color:blue'>If the address is via a town or suburb, via is keyed in =
Address
Line 1 or 2, not in the Suburb/ Town field.<br>
For example:<br>
&nbsp;Rocky, RMB 73, via, Orange, NSW, 2800.<br>
Is keyed as:<br>
Line 1<br>
&nbsp;Rocky<br>
Line 2<br>
&nbsp;RMB 73 via</span></font><font color=3Dblack><span =
style=3D'color:black;
mso-color-alt:windowtext'><o:p></o:p></span></font></p>

Roadside
Mail Box (RMB) / Roadside Delivery =
(RSD) 
Roadside Mail Box or Roadside Delivery are keyed as they =
occur in
the address using the abbreviations RMB or RSD. If this information is =
to be
recorded as a Home (residential), Business or Registered address more
information should be supplied, for example, the property name. RSD or =
RMB, on
their own is not adequate for these addresses. 
 
For example: 
&nbsp;Our House, RMB 12 Coast Road, Bungendore, NSW, 2621. 
Is keyed as: 
Line 1 
&nbsp;Our House 
Line 2 
&nbsp;RMB 12 Coast Road 
 
For example: 
&nbsp;RSD 52 Wyandra, Via, Bundaberg, 4489. 
Is keyed as: 
Line 1 
&nbsp;RSD 52 
Line 2 
&nbsp;Wyandra Via<o:p></o:p>

<p class=3DMsoNormal style=3D'margin-left:36.0pt'><strong><b><u><font =
size=3D3
color=3Dblue face=3D"Times New Roman"><span =
style=3D'font-size:12.0pt;color:blue'>Mail
Service (MS), Mail Service Facility (MSF) and Postal Service =
(PS)</span></font></u></b></strong><font
size=3D2 color=3Dblue><span style=3D'font-size:10.0pt;color:blue'><br>
Mail Service (MS), Mail Service Facility (MSF) and Postal Service (PS) =
are
entered in line 2.<br>
For example:<br>
&nbsp;Rosewood MS 1102, Via, Ipswich, QLD, 4305.<br>
Is keyed as:<br>
Line 1<br>
&nbsp;Rosewood<br>
Line 2<br>
&nbsp;MS 1102 Via<br>
<br>
If there is a Roadside Mail Box and a Mail or Postal Service in the same
address, the Roadside Mail Box is keyed in first regardless of where it =
occurs
in the address.<br>
<br>
For example:<br>
&nbsp;MS 1102 Roadside Mail Box 14, Via, Nambour, QLD, 4560.<br>
Is keyed as:<br>
Line 1<br>
&nbsp;RSD 14<br>
Line 2<br>
&nbsp;MS 1102 Via</span></font><font color=3Dblack><span =
style=3D'color:black;
mso-color-alt:windowtext'><o:p></o:p></span></font></p>

No.
(Number) 
If a street number is prefixed by No. (for Number), enter =
only the
numerals 
For example: 
&nbsp;No.116 Fitzgerald Court, Lysterfield, VIC, 3156. 
Is keyed as: 
Line 1 
&nbsp;116 Fitzgerald Court<o:p></o:p><=
/p>

Lot
Number 
If both the house number and lot number are given, ignore the lot number =
and
enter only the house number. 
For example: 
&nbsp;Lot 2, 69 Madora Avenue, Winegrove, NSW, 2460. 
Is keyed as: 
Line 1 
&nbsp;69 Madora Ave 
&nbsp; 
Private
Mail Bag 
Private Mail Bag is keyed as it occurs in the address. 
For example: 
&nbsp;Minda, Private Mail Bag 42, Via, Cairns, QLD, 4670. 
Is keyed as: 
Line 1 
&nbsp;Minda 
Line 2 
&nbsp;PVT BAG 42 via 
 
In some situations it may be difficult to determine if, for example,
&quot;Minda&quot; is the name of a suburb/town or if it is the name of a
station/property. If in doubt it may be necessary to refer to a recent =
phone
book/postcode book to help determine your actions. 
 
Flat and
Unit 
Do not key the word Flat or Unit in an address, replace with =
slash
(/). 
For example: 
&nbsp;Flat 17 6-8 Bayswater Rd, Kings Cross, NSW, 2011. 
Is keyed as: 
Line 1 
&nbsp;17/6-8 Bayswater Rd 
Line 2 
 
 
Numeric
as part of Name 
Where an address contains a numeric in the name of the street, building, =
suburb
or town change the numeric to alphabetic. 
For example: 
&nbsp;48 5th Avenue Ainslie, ACT, 2602. 
Is keyed as: 
Line 1 
&nbsp;48 Fifth Avenue 
Line 2<o:p></o:p>

Suburb/Town 
 
Block
Numbers 
 
If you have a block number in the address you must always key this =
first. 
For example: 
&nbsp;Flat 11 Block 3 81 Laurina Ave, Engadine, NSW, 2233 
Is keyed as: 
Line 1 
&nbsp;Block 3 11/81 Laurina Ave 
Line 2 
Suburb/Town 
 
Shop
Numbers 
 
If you have a shop number in the address you must always key this =
first. 
For example: 
&nbsp;&quot;Gateway&quot; Shop 3 Level 2, Wollongong, 2500. 
Is keyed as: 
Line 1 
&nbsp;Shop 3 Level 2 'Gateway' 
Line 2 
 
Block and
Section Numbers 
Block and section numbers are to keyed as follows. A property name has =
also
been included. 
For example: 
&nbsp;Green Acres, Block 10 Section 123, Rocky Cape, TAS, 7321 
Is keyed as: 
Line 1 
&nbsp;Green Acres 
Line 2 
&nbsp;Block 10 Section 123 
&nbsp; 
For example: 
&nbsp;Block 6 Section 56, Palmerston, ACT, 2913 
Is keyed as: 
Line 1 
&nbsp;Block 6 Section 56 
Line 2 
 
Corner
Addresses 
Corner addresses are keyed as follows. 
For example: 
&nbsp;Corner Smith St &amp; Jones St, Glen Iris, VIC, 3146 
Is keyed as: 
Line 1 
&nbsp;Cnr Smith &amp; Jones St 
Line 2<o:p></o:p>

For =
example: 
&nbsp;Corner Hole Rd &amp; Rut St, Exton, TAS, 7303. 
Is keyed as: 
Line 1 
&nbsp;Cnr Hole Rd &amp; Rut St 
Line 2 
 
Overseas
Address 
If the overseas postcode is included, key it as part of the =
Suburb/
Town field. 
For example: 
&nbsp;C/- A Hamburger, Burger Strasse 80, 25wl50 Bleindorf Bayern, =
Germany 
Is keyed as: 
Line 1 
&nbsp;C/- A Hamburger 
Line 2 
&nbsp;Burger Strasse 80 
 
# In this example the postcode comes before the Suburb/ Town name. This =
will
vary between countries. 
For example: 
&nbsp;45-6 Nishihashi, 1 Fl Sawai - So, Ichigaya - Cho, Nishinomiya - =
City,
Hyogo - Ken 543, JAPAN 
Is keyed as: 
Line 1 
&nbsp;45-6 Nishihashi 1, Fl Sawai - So 
Line 2 
&nbsp;Ichigaya - Cho, Nishinomiya - City 
Suburb/Town 
&nbsp;Town Hyogo - Ken 543 
&nbsp;<o:p></o:p>

<p class=3DMsoNormal style=3D'margin-left:36.0pt'><font size=3D2 =
color=3Dblue
face=3DArial><span =
style=3D'font-size:10.0pt;font-family:Arial;color:blue'>=3D=3D=3D=3D=3D=3D=
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3Dend</span></font><font=

color=3Dblack><span =
style=3D'color:black;mso-color-alt:windowtext'><o:p></o:p></span></font><=
/p>

<p class=3DMsoNormal =
style=3D'mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:
12.0pt;margin-left:36.0pt'><font size=3D2 color=3Dblue face=3D"Times New =
Roman"><span
style=3D'font-size:10.0pt;color:blue'><br>
-----Original Message-----<br>
From: John Mullarvey [</span></font><font color=3Dblack><span =
style=3D'color:black'><a
href=3D"mailto:tjm@avcc.edu.au"><font size=3D2><span =
style=3D'font-size:10.0pt'>mailto:tjm@avcc.edu.au</span></font></a></span=
></font><font
size=3D2 color=3Dblue><span style=3D'font-size:10.0pt;color:blue'>]<br>
Sent: Friday, 14 February 2003 3:46 am<br>
To: #RA - DEST Data Coordinators<br>
Subject: Quality issues on data submission to the Australian =
Taxation<br>
Office - FOR ACTION PLEASE<br>
Importance: High<br>
<br>
<br>
DEST Data Coordinators<br>
<br>
Further to my email sent to you on 12 February, the document setting out =
the
error summary has been revised, at ATO's request,&nbsp; to reflect only =
those
institutions included in the Submission 2 of 2002 and is attached for =
your
information.<br>
<br>
Please discard the previous version.&nbsp; Sorry for the confusion.<br>
<br>
Cheers<br>
<br>
<br>
john<br>
<br>
<br>
<br>
<br>
&nbsp;-----Original Message-----<br>
From: &nbsp; John Mullarvey&nbsp;<br>
Sent:&nbsp;&nbsp; Wednesday, 12 February 2003 8:43 PM<br>
To:&nbsp;&nbsp;&nbsp;&nbsp; #AVCC - Snr.Uni.Administrators<br>
Cc:&nbsp;&nbsp;&nbsp;&nbsp; #RA - DEST Data Coordinators<br>
Subject:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Quality issues =
on data
submission to the Australian Taxation Office - FOR ACTION PLEASE<br>
Importance:&nbsp;&nbsp;&nbsp;&nbsp; High<br>
<br>
<br>
Senior University Administrators<br>
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Cc DEST Stats =
Coordinators<br>
<br>
The Australian Taxation Office (ATO) has recently approached the AVCC =
regarding
the quality of the 2002's second data submission by =
universities.&nbsp;&nbsp;
This was followed up by a meeting recently held between the ATO and the =
AVCC,
to discuss issues pertaining to the ATO concern on&nbsp; the =
non-compliance of
the address field format in the 2nd submission of HECS Due file (part of =
the
changes introduced in 2002).<br>
The errors outlined in the ATO summary report (see attached), while all =
related
to format errors in reporting institution address, students' postal and
permanent addresses and low in occurrence in relation to the total =
number of
student records, have significant impacts on ATO processing.&nbsp;&nbsp; =
The
tight deadlines of income tax account processing are difficult to =
re-schedule
as a result of data errors.&nbsp;&nbsp;<br>
Loading of the HECS Due Files is part of a lengthy automated system =
process
spanning over 5 nights at the ATO.&nbsp; Just one errant record =
encountered is
enough to bring the process to a halt, not only delaying the HECS Load =
but also
impeding on other system processes integral to the maintenance of =
taxation
accounts.&nbsp; Because of the number of contending processes and =
competing system
priorities, rescheduling the HECS Load is a logistical nightmare.&nbsp; =
In
addition to the system impacts, manual work-arounds are required to be
implemented.&nbsp; Finding available staff to obviate these problems =
presents
its own understandable difficulties for the ATO.<br>
The time-critical HECS Load for Semester one 2003 presents a potential =
for even
more serious implications if similar errors are encountered again.&nbsp; =
In
gearing up to deal with the receipt and upload of HECS data associated =
with the
forthcoming 2003 first submission by universities, the ATO is seeking
universities' co-operation to ensure that these problems do not recur in
2003.&nbsp;&nbsp; I urge you to work with the ATO to eliminate any =
potential
problem of this nature.<br>
In assisting universities to isolate these problems and developing =
solutions,
the following ATO contact officers are available for consultation:<br>
Len Quinn&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ph. 0262163606&nbsp; E-Mail.
Leonard.Quinn@ato.gov.au<br>
Phil Cue&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ph. 0262163724&nbsp; E-Mail.
Phil.Cue@ato.gov.au<br>
Damien Hocart&nbsp;&nbsp; Ph. 0392153918&nbsp; E-Mail.
Damien.Hocart@ato.gov.au&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<br>
<br>
<br>
Anything you can do to assist with these problems would be =
appreciated.<br>
<br>
Cheers<br>
<br>
john<br>
<br>
&nbsp;&lt;&lt;HECS 2002 Sub2 Errors summary by University.xls&gt;&gt;<br
style=3D'mso-special-character:line-break'>
<![if !supportLineBreakNewLine]><br =
style=3D'mso-special-character:line-break'>
<![endif]><o:p></o:p></span></font></p>

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